6 Benefits of Gmail Fax That You Must Know

Aside from being the most popular search engine, Google has also provided online users with different tools and services that can make their everyday personal and work-related communications a lot easier.

It has an email system, called Gmail, that can be used by everyone to send messages to other people all over the world. The good news is that Google has kept on improving its tools. This has given way to the possibility of sending and receiving fax through a Gmail account.

Here are the benefits of using this particular service:

No Need for a Traditional Fax Machine

When this tool was not yet available, most offices have fax machines everywhere. But now that Gmail fax has already been introduced, there is no more need for such devices. Aside from it gives you extra space, you also won’t have to worry about maintenance cost anymore, which means that you will get to save some money.

fax machine

No Need for a Lot of Papers

With the traditional way of faxing, it is a must that you always have papers available so you can print the fax sent to you. But with Gmail fax, you can minimize the use of loose sheets since you have the option to print something or not.

Reduces Electricity Consumption

A fax machine always has to be plugged in so you can readily receive what is sent to you. This means that you are using electricity all the time. With the service that Google is providing, you can now reduce your consumption of electricity. Again, this helps you save cash that you can use in your business operation.

It Is Portable

Since all you need is a smartphone and, of course, your dedicated online fax number, you can enjoy the service even when you are traveling. This is probably the best feature of Gmail fax, that is why a lot of business people have switched to this service.

laptop and smartphone

It Is Easy to Manage

Managing your emails and faxes have become so much easier because you will only use a single application. You also have the option to create folders and sub-folders, so your business communications are well-organized. You can access them quickly if you need to.

Retains Document Clarity

With the old way of faxing, you have to scan the document, and most of the time, this affects the clarity. With Gmail fax, however, this can be avoided since you are sending the file directly from your computer or smartphone. In fact, the quality will even be improved.…

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internet faxing technology

How to Fax with Google

There are many ways to fax from Google Office Suite (Google Drive, Google Docs, and Gmail). Some options will allow you to fax from these programs, while others allow you to use Google’s file formats for sending and receiving faxes.

Online Fax Services

email faxingOnline fax can be defined as a virtual machine that can be used in sending and receiving faxes. The service gives you the fax number and users have the ability to receive and send faxes through the email, computer program, web interface, or a smartphone app. You do not need a phone line; you just need to have an internet connection.

In most cases, you can send a fax through Gmail. In this case, you compose an email with the body of the email becoming a cover page, and the attached file becomes the primary part of the fax. The fax is received with the attached file as a PDF. You can find Gmail fax services that are integrated with Google Docs and Drive programs.

Connected Fax Machine

Nowadays, there are certain models of fax machines that can allow you to send faxes through the internet. Also, you can do faxing through the print driver. Advancement in technology has brought about special software that provides fax functions. When you use the special software, the document will be downloaded from Google Drive through the fax machine’s software.

Fax Software

email mailing faxesIn this case, fax software converts your machine to act as a fax machine. You need to have the right operating system. Currently, there is no fax modem for Apple computers. Most computers with Windows OS have Windows Fax and Scan. Linux has different software packages that support faxing. Fax software feels and acts like an email program. You need to download the document from Google Drive and then fax it through the software.

Printing and Faxing

If the above methods do not work, the easiest way of faxing a Google document is to print and then scan through a fax machine. It is a good idea to learn how to use a fax machine if you are a beginner. If you cannot get a fax machine nearby, you can check other places where you can get it.

You should note that most fax software programs and fax services require that the files be faxed be in a compatible file format. Faxing directly from Google Docs is possible. The main concern of using Google Suite for faxing is that Google Docs format is not compatible with most fax programs and services.…

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online fax service on laptop

How to Send Faxes from Google Mail

In this post, you will learn how to send fax messages using your Gmail account. Nowadays, it is possible to send a fax through an existing fax service. The truth is that you cannot send a fax for free (unless you are using a trial version of the fax service), nor from your Gmail mobile app. It is advisable to use Google Chrome (this is a free browser).

Email Fax Service

sending a fax on laptopEnsure you have a legitimate online fax account. If you are yet to register, then you need to do so now. If you are sending only a few faxes, it is a good idea to use a free trial version. However, you should remember to cancel the subscription before the elapse of the trial period. This will ensure you are not billed.

Open Gmail

Type in on the browser. This will open the Gmail account. You need to enter your login details (email address and password). If you cannot remember the login details, you will have to retrieve them. Remember that you cannot send a fax from your Gmail mobile application.

Writing a Fax Message

Click the “Compose” button found in the Gmail inbox. Type the fax number and the service extension. If you are sending a fax to another country, you will have to add the country code at the start of the fax number. Moreover, you need to write a cover letter. You can leave it blank if you do not need it.

Upload Documents

Click on the attachment icon (usually at the bottom of Gmail inbox), then select all the documents you want and upload them. If you want to send only text, you can type it in the body section. In this case, you do not need to attach anything. After this, you can click send, and your fax will be sent to the indicated number.

sending faxesAfter this, you will get an automatic confirmation from your Google fax services provider. Also, if the system was unable to send the fax, you will be notified as well. It is also possible to send the same document to several fax numbers at the same type. For instance, you can pull the numbers from an online spreadsheet instead of typing them in one-by-one.

Depending on the faxing service you are using, sending a fax to several recipients may need a paid subscription. The good thing about a premium service is that it will allow you to import contacts from all your email accounts.…

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Why Your Business Needs to be Using Fax

While fax might be considered an outdated method of communication by some, Gmail has revolutionized faxing methods to make it a convenient and easy-to-use service, which you can greatly benefit from. If you own a business, you should consider using Gmail fax services.

How Does It Work?

holding a smartphoneSending fax has now become an easy task. All you need to do to is input a fax number in the ‘to’ field of the email. In order to ensure that your fax is sent to the correct location, just add the fax provider’s domain after the fax number. Then, just upload the documents, which can be attached in a variety of formats including JPG, XLS, DOC, and TXT.

As long as you have stable Internet connection, the email will be sent to the fax machine, which can then print the document. Gmail has created a handy way to streamline your business operation with little extra effort.

Benefits of Using Fax for Your Organization

1. Can Be Used Anytime, Anywhere

Faxing has become a convenient method of sending documents as Gmail allows all forms of attachments to be sent no matter what your location is. Furthermore, it is possible to send fax via your phone – perfect for those with busy business schedules.

2. Lower Costs, Bigger Savings

With the introduction of Gmail fax, you now can save plenty of cash as you no longer need a phone line dedicated to fax. As Gmail is compatible with any existing devices of computers and phones across all operating systems, there is no need to purchase any expensive hardware or software. The only thing you need is the online fax number. This allows you to use your funds more efficiently.

pink piggy bank

3. More Peace of Mind with Increased Security

Sensitive documents? No problem! With emails, you risk the possibility of files being forwarded and shared without your knowledge and is very easy to be compromised. On the other hand, sending documents through fax ensures it goes straight to the machine with no middlemen involved.

4. Connect with Google Drive for Easy Organization

Another benefit of using Gmail fax services is that you are now able to incorporate the services of Google Drive into your organization, allowing you to create a clear and coherent organization system of files, which are easy to keep track of.

Fax is on the rise

The introduction of Gmail faxing services has caused a large surge in the number of businesses taking advantage of faxing technology. Reports are showing that across a variety of industries, more and more firms are using fax and that the rates are increasing. The simplification of the fax has made it a convenient tool that is essential to any successful workforce.

sending a message

What You Need to Get Started

Setting up your Gmail fax is a quick and simple task. In order to send fax via email, all you need is an active Gmail account and an online fax number, which you can acquire from Faxzee’s Gmail Fax Services. With only these two items, you will be able to send documents quickly and easily.  You will be on your way to optimizing your organization’s performance using fax!…

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A Beginner’s Guide to Online Fax and its Benefits to a Business

The online platform provides a cocktail of opportunities for anyone willing to explore it. Modern day entrepreneurs have gone as far as starting businesses using this great tool. Not to mention all the great features in store for you once you make a deliberate effort to utilize them.

For example, online faxing is something that has not been given so much thought of late. One of the reasons being that not everyone is familiar with it and how it works. That is why you need to visit for more information on how you can use online fax. One thing that’s for sure is that it does have plenty of benefits that are free for all.

It is convenient

online appsThis is one benefit that takes the cake. Online faxing helps you keep your feet up and not have to wait for hours before your fax messages are sent. The convenience factor comes in handy especially when you need to send a fax soonest possible.

You don’t have to wait till you get to the office to use the fax machine. It gets even better when you work from home and operate your business online. Business flows very smoothly whether you are at the office or home.

Saves the environment

Online faxing saves on paper hence cutting down on the trees cut down. By now, a majority of us know how resourceful trees are to our planet. The use of online faxing for your online business helps in easy storage and retrieval of information.

The best part is that you don’t have to worry about your papers getting crumpled up or lost in some way. Once you get used to how it works, you will learn to trust it with vital information on your online business.

Ample storage space

Think about not having to work in a space that is cluttered with all sorts of papers. With online faxing, you can rest assured that your working space will be neat and less cluttered. All it takes is for you to learn the ropes on orderly storage of files in your computer.

You can store as many of them as you have to and not have to worry about any of it being mishandled. Confidentiality is something so precious and priceless especially when it comes to your business. It helps to know that you can store up information that you can easily retrieve at your own pleasure.

Highly affordable

human figure using fox machineAs compared to the actual fax, online faxing is affordable for any kind of online business. All you need is fast and reliable Internet connection which will cost you less. Since business is all about making a profit, most people are turning to online faxing as a means of conveying certain messages.

Aside from saving your money, online faxing is known for its convenience in other matters such as time. Even new businesses can rely on online faxing to facilitate the sending and receiving of messages in the most affordable ways.

Ease of use

In this day and age, everyone is familiar with the Internet and how it functions. One of the features involved in online faxing is the email. You need to be conversant with the email for you to be at par with online faxing. So far, the majority of entrepreneurs are …

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